1. Data controller
The controller of your personal data is SafeTech Marian Hoppe Sp. z o.o., ul. Mikołaja Reja 38, 81-198 Suchy Dwór near Gdynia, Poland, KRS 0001146642, VAT ID 5871750020, REGON 540509205.
Contact on data protection matters: info@safetech.net.pl, tel. +48 531 557 055.
2. What data we process
The scope depends on which part of the site you use:
- Contact forms and service requests — name, company or institution, e-mail, telephone, content of the enquiry.
- Quote request from the cart — additionally VAT ID, delivery address, chosen payment method and order notes.
- Newsletter — e-mail address.
- Customer area — e-mail address and login details, plus data on equipment submitted for calibration and service.
- Technical data collected automatically — IP address, browser type and version, operating system, date and time of the visit, referring page address and, with your consent, data on how you use the site.
3. Purposes and legal bases
- Replying to an enquiry and preparing a quote — Art. 6(1)(b) and (f) GDPR (steps prior to entering into a contract, legitimate interest).
- Concluding and performing a sales or service contract — Art. 6(1)(b) GDPR.
- Fulfilling legal obligations, including tax and accounting — Art. 6(1)(c) GDPR.
- Sending the newsletter — Art. 6(1)(a) GDPR (your consent).
- Statistics and marketing (Google Analytics, LinkedIn Insight Tag) — Art. 6(1)(a) GDPR (your consent given in the cookie banner).
- Establishing, exercising or defending legal claims — Art. 6(1)(f) GDPR.
Providing data is voluntary but necessary to handle an enquiry, fulfil an order or set up an account in the customer area.
4. Cookies and similar technologies
| Type | What they are for | Legal basis |
|---|---|---|
| Essential | Remembering your cookie decision and the contents of the quote request cart. Stored in the browser’s local storage. | No consent required (Art. 6(1)(f) GDPR — legitimate interest). |
| Statistical | Google Analytics 4 — anonymous traffic statistics, sources of visits, popularity of subpages. | Only with your consent (Art. 6(1)(a) GDPR). |
| Marketing | LinkedIn Insight Tag — measuring campaign effectiveness and tailoring communication. | Only with your consent (Art. 6(1)(a) GDPR). |
Google consent mode. The Google tag loads immediately, but until you give your consent it runs in a blocked state: it stores no cookies and creates no identifiers that could recognise you. It only sends an anonymous signal about the visit, used for aggregate estimates. Once you click “Accept all”, the tag switches to full mode and only then are the cookies listed in the table above stored. You can change your decision at any time by opening the cookie settings.
Until consent is given we run no statistical or marketing tools — the Google Analytics and LinkedIn scripts load only after “Accept all” is clicked.
Withdrawing consent: you may withdraw consent at any time by clicking Cookie settings (the link is also in the footer of every page). After withdrawal the banner appears again and the analytics tools are not started. Withdrawing consent does not affect the lawfulness of processing carried out before the withdrawal. You can also manage cookie settings in your browser.
5. Fonts and external resources
The typeface used on the site (Manrope) is hosted on our own server. Opening a page does not connect to Google Fonts servers and does not send them your IP address. The site does not use external CDNs to load code or graphics.
6. Recipients of the data
We entrust data only to entities that support us technically, under data processing agreements (Art. 28 GDPR):
| Entity | Scope and purpose | Location |
|---|---|---|
| Netlify, Inc. (USA) | Site hosting, customer area login (Netlify Identity) and the server functions handling newsletter sign-up. | USA / EEA |
| HubSpot, Inc. — EU instance | Handling contact forms, service requests and quote requests from the cart; CRM system. | EU (api-eu1) |
| Google Ireland Ltd. | Google Analytics 4 — visit statistics (ID G-J0G2RZBRWL). Only after consent, with IP anonymisation. | Ireland / USA |
| LinkedIn Ireland Unlimited Company | LinkedIn Insight Tag — measuring the effectiveness of marketing activities (ID 10599921). Only after consent. | Ireland / USA |
| GetResponse S.A. (Gdańsk) | An alternative newsletter sign-up form at a separate address, linked from “Sign up via the form”. | Poland |
Data may also be disclosed to entities authorised under the law (for example tax authorities) and, to the extent necessary to fulfil an order, to carriers, courier companies and our accounting office.
7. Transfers outside the European Economic Area
Some of our providers are based in the United States or use infrastructure outside the EEA. Transfers take place under the mechanisms set out in Chapter V of the GDPR — a European Commission adequacy decision (EU–US Data Privacy Framework) or standard contractual clauses, supplemented by additional security measures. We will provide a copy of the safeguards applied on request sent to info@safetech.net.pl.
8. Retention periods
- Correspondence and quote requests — up to 3 years from the last contact, and where a contract is concluded, until claims become time-barred.
- Accounting and tax records — 5 years from the end of the year in which the tax obligation arose.
- Service and calibration records — for the period required by law and by the terms of equipment certification.
- Newsletter — until consent is withdrawn.
- Statistical data in Google Analytics — in line with the service settings, no longer than 14 months.
9. Your rights
You have the right to: access your data and obtain a copy, rectification, erasure, restriction of processing, data portability, objection to processing based on legitimate interest, and withdrawal of consent at any time.
You also have the right to lodge a complaint with the supervisory authority — the President of the Personal Data Protection Office (UODO), ul. Stawki 2, 00-193 Warsaw, Poland.
We do not take decisions about you based solely on automated processing, including profiling, that would produce legal effects. The equipment selection tool on the site is an aid only — the final choice is confirmed by a specialist.
10. Contact and changes to the policy
For any matter concerning personal data, write to info@safetech.net.pl or call +48 531 557 055.
We update this policy when the law changes or when the tools used on the site change. The current version is always available at this address.
Last updated: 20 August 2026. This policy is informational. The final wording should be checked with your own legal adviser or data protection officer.